For staffing agencies in Switzerland
The platform for temporary staffing and recruitment.
CRM, ERP and portals in one system. Payroll administration and accounting can be handed to us as a managed service.
One case from start to finish
From job order to invoice
Muster Elektro AG is looking for a qualified electrician (EFZ). This is how the case runs through Alprion.
Example with invented data
Skip the walkthroughStep 1 of 7
JobThe job order comes in
Muster Elektro AG sends its job description. Alprion reads it, recognises the company and writes the job ad for your website.
- Job description.pdf
- AI job ad created
Step 2 of 7
CandidateA candidate applies
Lea Brunner sends her CV. Your team uploads it, Alprion reads her experience, diplomas and languages and creates her profile once you have checked it.
- CV.pdf
Step 3 of 7
MatchAlprion puts Lea forward
Matching against the job puts Lea at the top of the list, with the reasons. You submit her with a dossier and invite her to the portal. Lea picks her interview slot through a link sent by e-mail.
- Portal invitation sent
Step 4 of 7
ContractThe contract goes out for signature
Once the offer is accepted, Alprion creates the employment contract and the assignment contract from your templates. Lea and Muster Elektro AG sign digitally; signature and timestamp appear in the PDF.
- Contract ready to sign
Step 5 of 7
Assignment and timesheetLea works, the hours arrive digitally
Before she starts, Lea enters her work permit, withholding tax details and IBAN in the portal. She records her hours each week, and Muster Elektro AG receives the month's timesheet as a PDF to confirm.
- Timesheet week 48
Step 6 of 7
PayrollThe pay is approved
You approve Lea's weeks. Once every week of November is approved, you hand the assignment month to SwissSalary 365. After the payroll run and your confirmation, Lea's payslip is waiting in her portal.
- Payroll run approved
Step 7 of 7
InvoiceThe invoice goes out
The same hours produce the invoice to Muster Elektro AG, with a Swiss QR bill and the timesheet attached. It is sent only when you click.
- Invoice sent
01CRMJobs
Today Someone retypes the client's job description before the search can even start.
Upload the job, Alprion reads the rest.
AI reads the role, tasks, skills and languages and writes the job ad. You decide whether it appears on your website, and match the job against your talent pool.
- PDF, Word, image the job description just as the client sends it
- 3 months is how long a job ad runs unless you choose otherwise
- Portal for clients who submit new jobs themselves
02CRMTalent pool
Today CVs sit in inboxes and folders, and nobody finds them again.
The CV becomes a profile that gets found.
Your team uploads the CV, Alprion reads experience, education, skills and languages and suggests matching jobs. In the portal, candidates hand in their documents.
- A1 to C2 language level per language, straight from the CV
- 1 person one record from application to assignment, duplicates are merged
- Portal for candidates who hand in documents and see matching jobs
03CRMMatching
Today The status of every process lives in a spreadsheet that is never quite right.
Every process in one place, from shortlist to signature.
You submit candidates with a dossier, run the pay calculation, plan interviews with client and candidate and send the contract for signature.
- 5 stages from matched through submitted, interview and offer to closing
- 1 link for the interview slot, picked by the candidate without logging in
- 3 contracts employment, assignment and framework contract from your Word templates
04ERPAssignments and employees
Today On the first day of an assignment the work permit, IBAN or withholding tax code is missing, and the office chases it by phone.
Employees bring their own data.
Onboarding in the portal asks for the details payroll uses, from personal details to the bank. After that, employees report hours, sickness and accidents themselves, and Alprion reminds you of permits about to expire.
- 6 steps of onboarding, from personal details to bank and pay
- from day 4 Alprion asks for the medical certificate and creates a task
- 2 tasks before a permit expires, one for the employee and one for the consultant
05ERPPayroll
Today Hours from timesheets are typed into the payroll software by hand.
Approve instead of retyping.
You approve weeks and allowances, Alprion hands them to SwissSalary 365 and fetches the posted payroll lines back. The payslip appears in the employee portal.
- Check of the salary journal before every submission, so that no line is posted twice
- 26 cantons withholding tax tables from the ESTV, rate derived from family data
- per week approve, withdraw or reject with a reason
06ERPInvoicing and banking
Today The invoice is built from a second count of the same hours.
The invoice comes from the same hours as the pay.
Per client and month you bill from the timesheet or from the posted payroll, never one assignment month both ways. Nothing is sent until you click. With the Banking module you create payment orders as a pain.001 file, approved by a second person.
- QR Swiss QR bill with a QRR or SCOR reference
- 5 languages invoices in German, French, Italian, English and Spanish
- CHF and EUR totals kept apart per currency, VAT rate per invoice
07ServiceAccounting
Today Accounting ties up people who are missing in the client business.
We take care of your accounting.
As a managed service: you approve, Alprion does the rest. The same goes for payroll administration.
- Service accounting outsourced to Alprion
- Approval the decision stays with you
- Payroll payroll administration as a service too
How the service works
You
approve
Alprion
does the rest
- Accounting and payables
- 0.30 % of temporary staffing revenue, at least CHF 6'000.00 a year
- Payroll and receivables
- 0.80 % to 1.20 % of temporary staffing revenue
08Analytics
Today The margin of an assignment only shows once the year is over.
Margin, revenue and pipeline at a glance, for the period you choose.
From payroll and invoices Alprion calculates revenue, wage costs and margin per month, client and hour, and shows how fast jobs are filled.
- 10 areas from recruiting and pipeline to receivables and payroll economics
- per hour revenue, wage costs and margin, also per wage type
- Check revenue from payroll against what was invoiced
09Security
Every tenant on its own, sign-ins and changes on record.
Separate tenants, fine-grained permissions and audit logs, on a platform we run ourselves.
Separate tenants
Every tenant has its own subdomain. The application filters by tenant, and a filter in the ORM adds the tenant where a read query leaves it out. Row Level Security blocks access to the database that bypasses the application.
Roles and permissions
More than 100 individual permissions. Payroll data has its own, and portals only see their own data.
Sign-in
Central sign-in with a second factor through an authenticator app, which can be made mandatory for admins.
Audit logs
Sign-ins and role changes are logged, support sessions with the real person behind it. Candidates, jobs, companies and employees keep a history of their changes.
Encryption
Connections over HTTPS only. Credentials for third-party systems are stored encrypted.
Backups
Full and incremental backups, encrypted with AES-256. Restore for a single tenant, with a dry run first.
Operations
Alprion runs on Microsoft Azure, the AI features through Azure OpenAI.
Interfaces
A public API with keys, permissions and rate limits. Webhooks go out signed.
- 100+ individual permissions
- 1 subdomain per tenant, and the application filters by tenant
- AES-256 for every backup
10Pricing
Platform and managed services
You run your business on the platform, and you can hand payroll or accounting to us as a service. All prices in CHF, excl. VAT.
Platform
CRM, ERP and analytics for your own team
from CHF 840.00 a month
Starter on a 60-month term, excl. VAT
- Jobs, talent pool and matching
- Assignments, payroll with SwissSalary 365 and invoicing
- Analytics
- Portals for clients, candidates and employees
Payroll service
Payroll and receivables, outsourced
0.80 % to 1.20 %
of temporary staffing revenue, guide value
- You approve
- Alprion does the rest
Accounting service
Accounting and payables, outsourced
0.30 %
of temporary staffing revenue, at least CHF 6'000.00 a year, guide value
- You approve
- Alprion does the rest
11About us
Built in Visp, in the canton of Valais.
Alprion is made in Visp. We build the platform for staffing agencies in Switzerland and, on request, take over payroll administration and accounting.
Learn more about us- Visp our home in Valais
- 26 interface languages, including German, French and Italian
- 2 ways platform and managed service
Questions
Frequently asked questions
Does Alprion calculate the payroll itself?
No. The payroll run takes place in SwissSalary 365. Alprion prepares hours, wage types and master data, hands them to the salary journal and fetches the posted payroll lines back.
How are contracts signed?
Digitally, with signature and timestamp, and on request confirmed with a one-time code sent by email; after the last signature the PDF receives a digital seal. A qualified electronic signature (QES) is not included.
What does the AI do, and who decides?
The AI reads job descriptions, CVs and timesheets and makes suggestions. With the preview you check the job and the CV before anything is saved; hours read from a timesheet are booked only when someone saves them. The AI runs on Azure OpenAI.
Which portals are there?
Three: for candidates, for employees and for clients. Clients see candidates, timesheets and invoices there, employees their payslips.
Which languages does Alprion work in?
The interface is available in 26 languages, including German, French and Italian. Invoices and emails go out in German, French, Italian, English or Spanish.
Where does Alprion run?
On Microsoft Azure, and connections run over HTTPS only. The AI features run through Azure OpenAI, the payroll run in SwissSalary 365.
Can the Alprion team see our data?
For support, the team can work as a user in your tenant. Every such session is logged with the real person behind it.
See Alprion with a case of your own.
Two ways to reach us: the platform in a demo, or a quote for a managed service.
Book a demo
For the platform
- Send a request
- Agree on a date
- See Alprion on screen
Request a quote
For a payroll or accounting service
- Send a request
- Clarify the details
- Receive the quote
- Contact
- mail@alprion.com
- Support
- Monday to Friday, 09:00 to 17:00